This step of the process will help you consider how you will monitor the progress of your action plan, provide a few strategies that may be useful to reflect and document your challenges and successes, and provide ideas for recognizing the contributions of the committee, participants, and other volunteers.
By the end of Step 4 you will have implemented, monitored and modified (as needed) the activities in your action plan, reflected on your successes and challenges and recognized everyone who contributed in any capacity to the intramural activity or program.
Please note that the Raise the Bar Intramural Program should be adapted, as necessary, to ensure compliance with current public health recommendations on COVID-19 as well as school board policies and procedures.
Key components to consider at this stage of the process:
- Consider how you will monitor the event or activity to gather data that you can use to determine the success of the event or activity and provide insight for future planning. Data might include level of student satisfaction from post-activity surveys, number of participants, repeated participants, diversity of participants, organizational issues that were solved, and student or participant feedback about future events or activities.
- Refer to your action plan and check off when each part of the plan has been completed, note any changes that were made to the plan as the event or activity progressed, and note any elements of the plan that may not have been completed and the reason why.
- Use one of the following strategies for reflection, or choose a method of your own. Be sure to use a strategy that works best for your committee to reflect on your action plan to ensure that this whole process is sustainable for your school community. Some possible reflection and monitoring formats:
- Plus, Minus, Interesting (PMI): The committee reflects on all aspects of the event or activity including what went well (plus), what may not have worked as smoothly as the committee had hoped (minus), and on things (interesting) that occurred that may not have been planned but contributed to the success of the event or activity and could be included in planning for future events.
- Stop, Start, Continue: The committee reflects on all aspects of the event or activity including things that may not be part of the planning or event or activity in future (stop), things that might be added to the planning and/or the event or activity to make it more successful (start), and things that were planned and/or were part of the event or activity and greatly contributed to its success (continue).
- Two Stars and a Wish: The committee reflects on all aspects of the event or activity, identifies two features of the planning and/or the event or activity itself that were important in making it a success (two stars), and identifies one thing they might have done differently or would do differently in the future to increase the success of the event or activity (the wish). This strategy can be expanded to identify more stars and more wishes depending on the size of committee and complexity of the planning and execution of the event or activity
- Consider polling or re-surveying the participants at the end of the event or activity for feedback. You could use one of the following strategies:
- Have chart papers on the wall with the Start, Stop, Continue labels and have participants add to it.
- Use a facial expression/affective scale with five different faces on the wall from very displeased to very pleased and have participants put a sticker or a checkmark on the face that corresponds to how they feel about the event or activity.
- Give participants sticky notes and ask them to write what they would like next, want more of, or want less of.
- It is important to acknowledge the success of the event or activity and recognize everyone who contributed to its success, including committee members, participants, other staff, and volunteers. Possible ways to give recognition:
- Recognize student or staff intramural leaders at the school athletic banquet or an end-of-year assembly.
- Award certificates of participation, of leadership, or volunteerism.
- Send thank you notes or letters.
- Create an appreciation wall with photos of the event or activity. Consider linking the appreciation wall to your school’s goals such as positive mental health and wellness for both staff and students. Note: if you are taking or posting photos of students make sure you have obtained student as well as parent/guardian consent.
- Post pictures and articles on the school website, in the school or community newsletter, or in another form of electronic communication your school uses. You could even invite the local newspaper to do a story. Note: if you are taking or posting photos of students make sure you have obtained student as well as parent/guardian consent.
Tools and Resources
Please Note: If you are using a mobile device, you may require an app such as Google Docs, Google Drive or Word in order to view the documents.